Zoho Projects is a web-based project management tool from Zoho, built for teams that need to plan work, assign tasks, and follow progress in one shared place. It brings task lists, schedules, documents, and team discussion together, so a project does not have to live across separate spreadsheets, email threads, and chat messages.
The tool is part of the wider Zoho set of business applications, and it connects with other Zoho products as well as a range of third-party tools. Teams can set up projects from ready-made templates, break work into tasks and subtasks, and view the same work as lists, boards, calendars, or timelines, depending on how each person prefers to work.
This page looks at what Zoho Projects offers, who it suits, what it costs on the figures Zoho publishes, and where its limits sit. All prices and plan details below come from the pricing page Zoho showed, and anything Zoho did not state on the pages read for this page is marked as not stated rather than guessed.
Who it fits
Zoho Projects fits small and mid-sized teams that run several projects at once and need a clear record of tasks, owners, and deadlines. It suits teams that want a shared view of work without a complex setup, and that value a free starting plan.
It also fits teams that want a low-cost starting point. The free plan shown on Zoho’s pricing page covers up to five users and three projects, so a small team can test the core features before paying. Teams that already use Zoho tools can also benefit from shared sign-in and connected data.
Zoho Projects is a weaker fit for organizations that need advanced resource management, large-scale portfolio control, or a dedicated on-premise installation.
- Small and mid-sized teams running multiple projects at the same time.
- Teams already using Zoho applications who want shared access and connected tools.
- Agencies and service teams that need limited client access to projects.
- Teams that want to start on a free plan and move to a paid plan only if they outgrow it.
Key features
The features below are those Zoho describes on its Projects pages. They cover planning, day-to-day task work, and reporting.
- Task lists, subtasks, and milestones, with task details, comments, and attachments kept with each task.
- Kanban boards, Gantt charts, calendar views, and list views for the same project work.
- Project templates, including templates for areas such as marketing, construction, and education, with task lists and milestones ready to use.
- Time tracking with timesheets, and invoicing links to Zoho Invoice and Zoho Books on paid plans.
- Issue tracking and bug tracking, with severity and status fields for each issue.
- Document storage and sharing, with version history and file locking, and integration with Zoho WorkDrive.
- Team chat, feeds, forums, and project pages for discussion inside a project.
- Automation rules, custom fields, custom layouts, and workflow rules on higher plans.
- Integrations with Zoho apps and third-party tools, including Google apps, Microsoft Office 365, Slack, GitHub, and Power BI, with more than 50 integrations in the Zoho Marketplace.
Pricing
Zoho publishes four Zoho Projects plans, priced per user per month in US dollars. The monthly and yearly figures below are the figures shown on Zoho’s pricing page. Yearly figures are the per-month rate when billed annually.
| Plan | Monthly billing | Yearly billing |
|---|---|---|
| Free | US$0 | US$0 |
| Premium | US$5 | US$4 |
| Enterprise | US$10 | US$9 |
| Ultimate | US$15 | US$14 |
The Free plan is shown as covering up to five users, three projects, and 5 GB of storage, with task management, Gantt charts, issue tracking, and a mobile app. Premium adds unlimited projects, 100 GB of storage, invoicing links, and Blueprint, a workflow tool. Enterprise adds 120 GB of storage, custom fields and layouts, and workflow automation. Ultimate adds 150 GB of storage, portfolio management, and project budget tracking.
Prices can change — confirm the current price on the vendor’s website before deciding.
Plans and key features
| Plan | Key features and limits |
|---|---|
| Free | Up to 5 users, 3 projects and 5 GB of storage; task management, Gantt charts, issue tracking and a mobile app |
| Premium | Unlimited projects, 100 GB of storage, invoicing links and Blueprint, a workflow tool |
| Enterprise | 120 GB of storage, custom fields and layouts, and workflow automation |
| Ultimate | 150 GB of storage, portfolio management and project budget tracking |
Free demo and trial
Zoho offers a 15-day trial of the paid Zoho Projects plans, and the pricing page states that no credit card is required to start it. The Free plan is separate from the trial and remains at US$0 for up to five users. Zoho does not state a separate free demo length on the pricing page, so buyers should use the trial period to test the paid features they need.
Specifications
| Specification | Detail |
|---|---|
| Deployment | not stated on the pages read; Zoho Projects is presented as a hosted service with web access. |
| Devices | Web access, plus iOS and Android mobile apps, which Zoho lists on its pricing page. |
| Integrations | Zoho apps, Google apps, Microsoft Office 365, Slack, GitHub, Power BI, and more than 50 integrations in the Zoho Marketplace. |
| Support | Live chat and phone support, listed as 24/5, with email support available at all times. |
| Languages | Available in more than 25 languages, according to Zoho’s pricing page answers. |
Pros and Cons
Pros
- Zoho Projects’ strengths are its range of views, its free starting plan, and its links to the wider set of tools.
- A team can move between list, board, calendar, and Gantt views of the same project, and the free plan gives a small team a working setup at no cost.
Cons
- Its limits follow from its plan structure.
- Several useful features, including portfolio dashboards, budget tracking, and advanced workflow rules, sit only on the higher plans.
- Buyers who need those features should price the Enterprise or Ultimate plan, not the entry paid plan, and should confirm hosting and data questions with Zoho, since deployment is not stated on the pages read.
Alternatives
To compare Zoho Projects with other tools in the same category, see the project management software hub. Also in this category: monday.com, Smartsheet, Wrike, and Bitrix24.
Comparison
| Product | Starting price | Free plan or trial | Best for |
|---|---|---|---|
| monday.com | $9 per seat/month billed annually | Free plan for up to 2 seats; 14-day free trial | Teams that need simple, visual boards for tracking work |
| Smartsheet | $9 per member/month billed yearly | No free plan; 30-day free trial | Project and programme managers and teams coordinating several projects |
| Wrike | $10 per user/month billed annually (Team) | Free plan; 2-week free trial | Teams that manage many related projects at once |
| Zoho Projects | $4 per user/month billed annually (Premium) | Free plan; 15-day free trial | Small to mid-sized teams that want a low-cost, straightforward tool |
| Bitrix24 | $49 per organisation/month billed annually (Basic) | Free plan; 15-day free trial of paid plans | Small and mid-sized teams that want sales, project work, and internal communication in one place |
Frequently asked questions
Is Zoho Projects free?
Yes, in part. Zoho shows a Free plan at US$0 for up to five users, three projects, and 5 GB of storage. Paid plans start at US$5 per user per month on monthly billing.
Does Zoho Projects offer a free trial?
Yes. Zoho states a 15-day free trial of the paid plans, with no credit card required to start it.
What views does Zoho Projects offer?
Zoho lists list, Kanban board, calendar, and Gantt chart views, so the same project can be followed in the layout each team member prefers.
Does Zoho Projects integrate with other Zoho tools?
Yes. Zoho describes integrations with Zoho CRM, Zoho Books, Zoho Mail, Zoho Invoice, and other Zoho apps, as well as third-party tools such as Google apps and Slack.