Zoho Projects is a web-based project management tool from Zoho, built for teams that need to plan work, assign tasks, and follow progress in one shared place. It brings task lists, schedules, documents, and team discussion together, so a project does not have to live across separate spreadsheets, email threads, and chat messages.
The tool is part of the wider Zoho set of business applications, and it connects with other Zoho products as well as a range of third-party tools. Teams can set up projects from ready-made templates, break work into tasks and subtasks, and view the same work as lists, boards, calendars, or timelines, depending on how each person prefers to work.
This page looks at what Zoho Projects offers, who it suits, what it costs on the figures Zoho publishes, and where its limits sit. All prices and plan details below come from the pricing page Zoho showed on November 3, 2026, and anything Zoho did not state on the pages read for this page is marked as not stated rather than guessed.
Who it fits
Zoho Projects fits small and mid-sized teams that run several projects at once and need a clear record of who is doing what and when it is due. It suits teams that already use Zoho products, because shared sign-in and links to Zoho tools such as Zoho CRM, Zoho Books, and Zoho Mail reduce the need to move information by hand between systems.
It also fits teams that want a low-cost starting point. The free plan shown on Zoho’s pricing page covers up to five users, so a very small team can set up real projects before deciding whether a paid plan is needed. Teams that manage client work will find the client-user option useful, since clients can be given limited access to follow their own projects without seeing other clients’ work.
Zoho Projects is a weaker fit for organizations that need advanced resource management, large-scale portfolio reporting, or on-premises installation as a standard option. Deployment beyond the hosted service is not stated on the pages read, and buyers with strict hosting or data-location requirements should confirm those points with Zoho before committing. It is also a weaker fit for a team that only needs a simple shared task list, where the range of views and settings may add more setup than the work justifies.
- Small and mid-sized teams running multiple projects at the same time.
- Teams already using Zoho applications who want shared access and connected tools.
- Agencies and service teams that need limited client access to projects.
- Teams that want to start on a free plan and move to a paid plan only if they outgrow it.
Key features
The features below are those Zoho describes on its Projects pages. They cover planning, day-to-day task work, time recording, and working with documents and clients.
- Task lists, subtasks, and milestones, with task details, comments, and attachments kept with each task.
- Kanban boards, Gantt charts, calendar views, and list views for the same project work.
- Project templates, including templates for areas such as marketing, construction, and education, plus the option to build custom templates.
- Time tracking with timesheets, and invoicing links to Zoho Invoice and Zoho Books on paid plans.
- Issue tracking and bug tracking, with severity and status fields for each issue.
- Document storage and sharing, with version history and file locking, and integration with Zoho WorkDrive and Zoho Docs.
- Team chat, feeds, forums, and project pages for discussion inside a project.
- Automation rules, custom fields, custom layouts, and workflow rules on higher plans.
- Integrations with Zoho apps and third-party tools, including Google apps, Microsoft Office 365, Slack, GitHub, and Power BI, plus more than 50 applications in the Zoho Marketplace listing.
Pricing
Zoho publishes four Zoho Projects plans, priced per user per month in US dollars. The monthly and yearly figures below are the figures shown on Zoho’s pricing page on November 3, 2026. Yearly figures are the per-month rate when billed annually.
| Plan | Monthly billing | Yearly billing |
|---|---|---|
| Free | US$0 | US$0 |
| Premium | US$5 per user per month | US$4 per user per month |
| Enterprise | US$10 per user per month | US$9 per user per month |
| Ultimate | US$15 per user per month | US$14 per user per month |
The Free plan is shown as covering up to five users, three projects, and 5 GB of storage, with task management, Gantt charts, issue tracking, and a mobile app. The Premium plan adds unlimited projects, 100 GB of storage, invoicing, and blueprint features. Enterprise adds 120 GB, custom fields and layouts, and workflow automation. Ultimate adds 150 GB, portfolio management, and project budget tracking. Prices do not include any taxes, which Zoho does not state on the pricing page.
Free demo and trial
Zoho offers a 15-day trial of the paid Zoho Projects plans, and the pricing page states that no credit card is required to start it. The Free plan is separate from the trial and remains at US$0 for up to five users. Zoho does not state a separate free demo length on the pricing page, so buyers should use the trial period to test the paid features they need.
Specifications
- Deployment: not stated on the pages read; Zoho Projects is presented as a hosted service with web access and mobile apps.
- Devices: web access, plus iOS and Android mobile apps, which Zoho lists on its pricing page.
- Integrations: Zoho apps, Google apps, Microsoft Office 365, Slack, GitHub, Power BI, and more than 50 applications in the Zoho Marketplace listing.
- Support: live chat and phone support, listed as 24/5, with email support available at all times.
- Languages: available in more than 25 languages, according to Zoho’s pricing page answers.
Strengths and limits
Zoho Projects’ strengths are its range of views, its free starting plan, and its links to the wider Zoho set of tools. A team can move between list, board, calendar, and Gantt views without rebuilding the project, and the free plan gives a small team a working setup at no cost.
Its limits follow from its plan structure. Several useful features, including portfolio dashboards, budget tracking, and advanced workflow rules, sit only on the higher plans. Buyers who need those features should price the Enterprise or Ultimate plan, not the entry paid plan, and should confirm hosting and data questions with Zoho, since deployment is not stated on the pages read.
Alternatives
To compare Zoho Projects with other tools in the same category, see the Project Management Software hub.
Frequently asked questions
Is Zoho Projects free?
Yes, in part. Zoho shows a Free plan at US$0 for up to five users, three projects, and 5 GB of storage. Paid plans start at US$5 per user per month on monthly billing.
Does Zoho Projects offer a free trial?
Yes. Zoho states a 15-day trial of the paid plans, with no credit card required to start it.
What views does Zoho Projects offer?
Zoho lists list, Kanban board, calendar, and Gantt chart views, so the same project can be followed in the layout each team member prefers.
Does Zoho Projects integrate with other Zoho tools?
Yes. Zoho describes integrations with Zoho CRM, Zoho Books, Zoho Mail, Zoho Invoice, and other Zoho apps, as well as third-party tools such as Google apps and Slack.
Sources
https://www.zoho.com/projects/zohoprojects-pricing.html
https://www.zoho.com/projects/
Last checked: November 3, 2026